36 questions to ask your reception venue

Receptions // by QB

Searching for your dream venue? Already found the perfect place? Ask these go-to questions to make sure your reception goes off without a hitch…

Related article: 30 last-minute wedding tasks you won’t want to forget


From the wedding of Kirby + Sean

Size matters

– “Does the venue suit the number of guests we plan to invite?

– A room that’s too large is almost as bad as a room that’s too small – do you have a number of function rooms for us to choose from?”

Room hire

– “Is there a separate charge for room hire? If so, how many hours does it cover?”

– “Are there any charges if we go over time?”


From the wedding of Amanda + Maurice

On the clock

– “What time can guests arrive?”

– “When will each course be served?”

– “What time will you kick us out?”

– “Will you supply a schedule for the day to help make things run super-smoothly?”

Here’s cheers

– “What exactly does the per-head cost cover?”

– “What specific drinks are covered in this?”

– “Can our guests purchase any drinks not on this list?”

– “How many hours does the package cover?”

– “How will drinks be charged after this?”

– “What happens to any leftover bottles that we’ve paid for?”


From the wedding of Barbara + Ana

The menu

– “What sort of food and beverage packages does your venue offer?”

– “Can we do a menu tasting?”

– “How do you handle food intolerances and special diets?”And what are your prices?”

Take a seat

– “What’s the seating plan at the venue?”

–  “Can it be adapted to suit our preferences and guest numbers?”


From the wedding of Paige + Jesse

Bust a move

– “Is there a dance floor?

– “If it’s not the right size for us can we change it?

– “If it’s not in the right spot, can we move it?”

Room + table decorations

– “Can you provide table linens in our chosen wedding colours?

– “Do you offer any other types of decoration?”


From the wedding of Stephanie + Anders

Bride wars

– “Are any other weddings taking place on the same day as ours? If so, will we be sharing any facilities (such as bars, reception areas, parking areas etc)?

– “How will you make us feel like we’re the only ones here?”


– “Are there enough parking spaces for all of our guests? If not, are more available nearby?

– “Is there free parking?”


From the wedding of Hope + Jeremy

Quick change

– “Is there a changing room for the bridal party?”

Mates rates

– “You offer accommodation as well as wedding receptions – will there be any special room rates available for our guests?”


The Brisbane Marriott Hotel

Suite, suite love

– “Do you offer a complimentary honeymoon suite as part of our chosen package?”


– “Are there any other extras included in our package?”

Looking for a beautiful reception venue? Check out our helpful directory for plenty of inspiration